(o) in the "General Policies and Instructions" for guidance on crediting experience for positions with different lines of progression. Job Requirements: Minimum A Levels / Polytechnic Diploma / Degree Good interpersonal and communication skills Organised and meticulous Strong time management skills Committed SC HR SOLUTIONS PTE LTDSC HR SOLUTIONS PTE LTD Therefore, creditable experience should have demonstrated similarly appropriate skills or abilities needed to perform the work of the occupation. The New York City Comptrollers Office employs a workforce of over 700 professional staff members. Super-organized. The wage at which half of the workers in the occupation earned more than that amount and half earned less. As an administrator in the construction industry, you could be organising project meetings. Customer service is a key part of any administrative assistants role. Especially in small offices, the functions of a secretary may include routine clerical tasks and errands to assist others. Sometimes referred to as Front Office Administrative Assistant. (p) in the "Policies and Instructions" for guidance on crediting experience for positions with different lines of progression. Sign up now! Copyright 2022 Fastco Pte Ltd. All Rights Reserved. General office clerks usually need a high school diploma or equivalent. The projected percent change in employment from 2021 to 2031. Some clerks file documents or answer phones; others enter data into computers or perform other tasks using software applications. LTD.DUDOX PTE. Understanding the skills and duties needed to be an administrative assistant can help you decide if this is a career path for you. Compare the job duties, education, job growth, and pay of general office clerks with similar occupations. The duties described below apply to administrative assistants in different environments including sales, marketing, medical, legal and human resources. You may search for information about specific qualification requirements using either the Index by Series Number or Index by Series Title. Formal theory. For example, a general office clerk at a college or university may process application materials and answer questions from prospective students, while a clerk at a hospital may file and retrieve medical records. These employees include accountants, attorneys, computer analysts, auditors, economists, engineers, budget analysts, financial and investment analysts, claim specialists and researchers, in addition to clerical and administrative support staff. Such courses may have been obtained through a variety of programs such as those offered by technical schools and military training programs. The lowest 10 percent earned less than $11.30, and the highest 10 percent earned more than $28.31. LTD. Their layout needs to show off your value. The maximum number of errors allowed in a dictation sample for these three positions equals 5 percent of the required dictation speed multiplied by the number of minutes in the sample. Do you have any interesting stories to tell of poorly-organized offices youve worked at? Positions at GS-4 and above require specialized experience, education, or training related to the occupation. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements. Plus, a great cover letter that matches your resume will give you an advantage over other candidates. Youll want to ensure you have basic computer and internet skills before you apply for this position. Administrative assistants might be expected to answer any question about the company or office at the drop of a hat. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. As an administrative assistant, youll be juggling multiple projects, deadlines, lines of communication, and priorities. All occupational series covered by this standard have individual occupational requirements. A list of the occupational series covered by this standard is provided below. The hard part of being an administrative assistant is that you need to be firm about many things, whether it be a company policy or an office rule. How to write an administrative assistant resume objective. Communication skills. Add the two percentages. However, there will still be some sustained demand for these workers to handle administrative tasks. Internal communications. NOTE: The level of proficiency for stenographic and data transcribing duties required by positions with parenthetical titles is based on the grade level of those duties and not necessarily on the overall grade of the position. Since knowledge of that software may be desirable, such knowledge could be appropriately used as a quality ranking factor. Provided responsive customer service to clients regarding membership changes, cancellations, freezes, and upgrades. The decreases in secretarial categories are as follows: The one category of secretary expected to have an increase in job growth is a medical secretary. What Experience Requirements Are Necessary for an Administrative Assistant. type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. This may be in the form of reports, memos, letters, faxes, documents, emails, newsletters, or more. This tab also covers different types of occupational specialties. Provides specialized advice, facilitation, and support to management, faculty, PRISM TECH PRIVATE LIMITEDPRISM TECH PRIVATE LIMITED Learn how to find the right job and get it. Last Updated on 04 Nov '22. The Similar Occupations tab describes occupations that share similar duties, skills, interests, education, or training with the occupation covered in the profile. Thursday, September 8, 2022. We found and reviewed the best online resume builders, so you don't have to. Examples of such courses are provided in the individual occupational requirements for the Recreation Aid and Assistant Series, GS-189. The site is secure. This is primarily due to modern technologies that can help others prepare documentation and other tasks formerly carried out by secretaries. She holds degrees in both journalism and law. 226.4. Job Scope Data entry & updating of inhouse system. The largest employers of general office clerks were as follows: General office clerks usually work in office settings. The "paragraph B" method generally requires that an applicant possess a core of educational credit, such as described in paragraph A above, plus additional education and/or experience. The .gov means it's official. Detail oriented. Confidence. The combinations described below are those most typical for these positions, i.e., for grades GS-3 through GS-5. The median hourly wage for general office clerks was $17.81 in May 2021. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. A list of the occupational series covered by this qualification standard is provided below. Ideally, skills that you can back up with. This qualification standard covers positions in the General Schedule that involve the performance of two-grade interval administrative and management work. Learn what administrative skills are and the top skills for office and administrative assistants. The empty string is the special case where the sequence has length zero, so there are no symbols in the string. 2. An applicant has 2 months of experience and 20 semester hours of college. This table shows a list of occupations with job duties that are similar to those of general office clerks. An applicant has 8 months of GS-4 level specialized experience and 80 semester hours of college. The site is secure. The applicant meets 33 percent of the required experience and 67 percent of the required education. New: Interactive Handy Reference Guide to the Fair Labor Standards Act (PDF) (For best printout, see the PDF version.) The administrative exemption is the rule that California overtime laws, and meal and rest breaks, do not apply to administrative employees. An applicant has 6 months of specialized experience equivalent to GS-7 and 1 year of graduate level education. In such cases, agencies may use selective factors to screen out applicants without actual work experience. This can include customer service roles, marketing roles, or sales roles. Learn how to make a resume that gets interviews. Both written and verbal communication is one of the most important skills youll need to possess as an administrative assistant. The applicant would qualify for GS-5, since the 60 semester hours (the equivalent of 2 years of undergraduate education, or 50 percent of the total requirement) were supplemented by 2 additional years of appropriate experience that provided the remaining 50 percent of the total required education and experience. Its ideal for administrative assistants to have worked in an office setting prior to being hired, but not always necessary. Advancement opportunities often depend on work experience. Lucy's role at Fox Company Inc. was not restricted to usual clerical work, but she was also responsible for storing, retrieving and distributing information to the staff and the clients. Prepared and submitted bank drafts and deposits to the finance department on time and without errors. If that is the case, such knowledge could be justified as a selective factor in filling the position. Last Updated on 04 Nov '22. Education: High school graduation or the equivalent is qualifying for GS-2. Work experience that is commonly considered necessary by employers, or is a commonly accepted substitute for more formal types of training or education. General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records. 2022 Works Limited. An official website of the United States government. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions. Administrative Assistants duties and responsibilities are to provide administrative support to ensure the office runs smoothly. Just what the recruiter is looking for. Although this may sound simple, its an important consideration to make. Customer service representatives interact with customers to handle complaints, process orders, and answer questions. But you dont need to list every administrative skill on your resumein fact, you shouldnt. Plus, youll get ready-made content to add with one click. Clerical duties are often found in different types of administrative and office support roles. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. Transition, complaints received before commencement date. O*NET OnLine provides detailed descriptions of the world-of-work for use by job seekers, workforce development and HR professionals, students, developers, researchers, and more. GS-019 Safety Technician*GS-021 Community Planning TechnicianGS-090 Guide*GS-102 Social Science Aid and TechnicianGS-119 Economics Assistant*GS-181 Psychology Aid and Technician*GS-186 Social Services Aid and Assistant*GS-189 Recreation Aid and Assistant*GS-404 Biological Science Technician*GS-421 Plant Protection Technician*GS-455 Range Technician*GS-458 Soil Conservation Technician*GS-459 Irrigation System Operation*GS-462 Forestry Technician*GS-621 Nursing Assistant*GS-622 Medical Supply Aide and Technician*GS-625 Autopsy Assistant*GS-636 Rehabilitation Therapy Assistant*GS-640 Health Aid and Technician*GS-642 Nuclear Medicine Technician*GS-645 Medical Technician*GS-646 Pathology Technician*GS-647 Diagnostic Radiologic Technologist*GS-648 Therapeutic Radiologic Technologist*, GS-649 Medical Instrument Technician*GS-651 Respiratory Therapist*GS-661 Pharmacy Technician*GS-681 Dental Assistant*GS-683 Dental Laboratory Aid and Technician*GS-698 Environmental Health Technician*GS-704 Animal Health Technician*GS-802 Engineering Technician*GS-809 Construction Control Technical*GS-817 Survey Technical*GS-856 Electronics Technician*GS-895 Industrial Engineering Technical*GS-1021 Office Drafting*GS-1202 Patent TechnicianGS-1311 Physical Science Technician*GS-1316 Hydrologic Technician*GS-1341 Meteorological Technician*GS-1371 Cartographic Technician*GS-1374 Geodetic Technician*GS-1521 Mathematics Technician*GS-1541 Cryptanalysis*GS-1862 Consumer Safety Inspection*GS-1981 Agricultural Commodity Aid*GS-2144 Cargo Scheduling*. She is a dedicated worker and understands the job responsibilities of administrative clerk. These cookies are essential for the Site's performance and for you to be able to use its features. These courses would have provided an applicant with skills and abilities sufficient to perform progressively more responsible work in the occupation. The applicant meets 42 percent of the required experience and 60 percent of the required education. General office clerks may advance to other administrative positions with more responsibility, such as secretaries and administrative assistants. For example, a position classified as Secretary (Stenography), GS-318-5, may require either 80 or 120 words per minute dictation speed depending upon the level of difficulty of the stenographic duties. Tips and examples of how to put skills and achievements on a resume for administrative assistant positions. Crafted highly-detailed meeting plans for 20+ employees on a daily basis. The https:// ensures that you are connecting to the official The Occupational Employment and Wage Statistics (OEWS) program produces employment and wage estimates annually for over 800 occupations. Two full years of graduate education or a master's degree meets the requirements for GS-9. of Justice) Series, 101, Crop Insurance Administration Series, 1161, Customs and Border Protection Series, 1895, Customs and Border Protection Interdiction Series, 1881, Customs Entry and Liquidating Series, 1894, Dental Laboratory Aid and Technician Series, 683, Diagnostic Radiologic Technologist Series, 647, Distribution Facilities and Storage Management Series, 2030, Education and Training Technician Series, 1702, Education and Vocational Training Series, 1710, Electric Accounting Machine Operation Series, 359, Electric Accounting Machine Project Planning Series, 362, Engineering and Architecture Student Trainee Series, 899, Environmental Health Technician Series, 698, Environmental Protection Assistant Series, 029, Environmental Protection Specialist Series, 028, Equal Opportunity Investigation Series, 1860, Equipment, Facilities, and Services Series, 1601, Equipment, Facilities, and Services Assistance Series, 1603, Equipment and Facilities Management Student Trainee Series, 1699, Financial Administration and Program Series, 501, Financial Clerical and Technician Series, 503, Financial Institution Examining Series, 570, Financial Management Student Trainee Series, 599, Fire Protection and Prevention Series, 081, General Arts and Information Series, 1001, General Business and Industry Series, 1101, General Education and Training Series, 1701, General Facilities and Equipment Series, 1601, General Fish and Wildlife Administration Series, 480, General Medical and Healthcare Series, 601, General Inspection, Investigation, Enforcement, and Compliance Series, 1801, General Legal and Kindred Administration Series, 901, General Mathematics and Statistics Series, 1501, General Natural Resources Management and Biological Sciences Series, 401, Grain Marketing Specialist / (Dept. To be creditable, such a course must have been designed specifically as career preparation for the work of the position being filled, and must have provided the applicant with the necessary knowledge, skills, and abilities to do the work. The quality of the combination of education and experience must be sufficient to demonstrate that the applicant possesses the knowledge, skills, and abilities required to perform work in the occupation, and is comparable to that normally acquired through the successful completion of a full 4-year course of study with a major in the appropriate field. Please wait while we're working on your request Don't have an account? The total percentage must equal at least 100 percent to qualify an applicant for that grade level. LTD.RK RECRUITMENT PTE. for each occupational series. How to describe administrative experience to get any job you want. (The applicant's first 2 years of graduate study are not qualifying for GS-11.). See perfect resume samples that get jobs. These individuals are typically responsible for confidential and important information and are often the go-to person for questions, practices, and procedures. General office clerks file and retrieve records. For example, an agency may require specific kinds of training appropriate for filling positions concerned with scientific research and development activities, or may require specific educational courses or combinations of courses (where the individual occupational requirements permit applicants to qualify based on several combinations of educational course work) to meet other specialized agency requirements. The applicant exceeds 100 percent of the total requirements and is qualified for the position. Suddenly clients are angrily waiting for documents, expense reports pile up, and communication falls apart. Second interview acceptance email sample. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Hospitals, clinics and other health care facilities provide patient services through doctors, nurses, diagnostic technicians and other medical staff. What Kind of Communication Skills Does a Secretary Need? And how can you put them on a resume to get a job in any office? It may also discuss the major industries that employed the occupation. Now that we understand what types of responsibilities this job might require, well want to understand what types of skills or qualifications are necessary to land this kind of job. Shorthand Reporter and Closed Microphone Reporter, GS-7 and above: Experience as a court reporter, or hearing reporter, or in other positions in which the primary duty was to make verbatim records of proceedings. Lets discuss what administrative skills mean in more concrete terms. Last Updated on 04 Nov '22. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. Administrative jobs are some of the most common results in job searches, and companies are looking for well-rounded individuals to be the go-to person for their organization. In general office positions, secretarial duties involve helping new employees and visitors find their way around. See the "General Policies and Instructions" for specific guidance on applying the superior academic achievement provision. Administrative assistant duties and responsibilities will vary according to the environment and department in which the position is based. 1148 jobs available. Terms of Service Secretaries perform basic clerical, organizational and office responsibilities for a company, department or executive. LTD. Job Description Handle partial account (AP and AR function) Entering data of receipts, payments, and invoices Administrative/clerical duties to support daily operation Proce GIANTECH ENGINEERINGGIANTECH ENGINEERING Such information (i.e., a description of the specialized experience requirements for a particular position) should be included in the vacancy announcements issued by the agency. Gain a full understanding of the skills and job requirements for an administrative assistant with these must see pages. An applicant has 1 year of qualifying experience and 90 semester hours of college. The How to Become One tab describes how to prepare for a job in the occupation. These cookies allow us to analyze our performance to offer you a better experience of creating resumes and cover letters. Last Updated on 04 Nov '22. Office supply ordering. Prepare Sales report (weekly, monthly and quarterly) Event sponsorship documentation, maintenance of databases Provide administrative support for sales operations includi PERSOLKELLY SingaporePERSOLKELLY Singapore Youll want to ensure you have communication experience, both written and verbal, either in prior work experiences, internships, or academic experiences. HOUGANG / SENGKANG / TAMPINES WAREHOUSE CLERK Working Timing : 10 PM - 7.30 AM $95 (5 DAY PER WEEK) * MUST BE ABLE TO SUPPORT O/T * WORK MON - FRI * EXPERIENCE IN WAREHOUSE REXY MANAGEMENT PTE.
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